By creating an account or using SchoolBoardHQ, you agree to these Terms of Service. If you do not agree, do not use the platform. These terms constitute a binding agreement between you and E.A. Williams, LLC ("SchoolBoardHQ," "we," "us," or "our"), a Washington state limited liability company. SchoolBoardHQ is not a government entity and is not affiliated with any government agency, school district, state or national association, or political organization.

SchoolBoardHQ is intended for current and former K-12 school board members in the United States. By creating an account, you represent that you are or were an elected or appointed member of a K-12 school board. You must be at least 18 years old to use this service.

You must provide accurate and complete information when creating your account. You are responsible for maintaining the confidentiality of your credentials and for all activity that occurs under your account. You agree to notify us immediately at support@schoolboardhq.com if you suspect unauthorized access to your account.

You agree to use SchoolBoardHQ for lawful board governance work and professional networking. You may not: • Upload unlawful, defamatory, or harassing content. • Share confidential student records (Family Educational Rights and Privacy Act (FERPA)-protected), personnel files, protected health information, attorney-client communications, executive-session material, or any other information your district or the law requires you to keep non-public. • Post legal conclusions or advice as though SchoolBoardHQ approved or verified them. • Attempt to access other users' accounts or private data. • Reverse-engineer, decompile, or disassemble any part of the platform. • Use automated tools, bots, or scrapers to extract data. • Send spam, chain messages, or unsolicited bulk communications. • Impersonate another person or misrepresent your board affiliation.

You retain ownership of content you create on SchoolBoardHQ. By posting content, you grant us a limited, non-exclusive, royalty-free license to display, store, transmit, and format it as needed to operate and improve the service. This license ends when you delete the content or close your account, except where retention is required by law. District-related governance content may be subject to applicable public records and open meetings laws. You are responsible for ensuring your use of the platform complies with your district's policies and applicable law.

As a platform for public officials, SchoolBoardHQ recognizes that some communications may be subject to state public records or open meetings laws. We do not provide legal advice on whether specific content is a public record. You are responsible for understanding and complying with your state's requirements. If your district receives a public records request that includes SchoolBoardHQ communications, we will cooperate with reasonable, lawful requests for data.

We may review, remove, or restrict content or accounts that violate these terms. Enforcement actions are proportional and may include: • A warning with an explanation of the violation. • Removal or restriction of specific content. • Temporary suspension of account access. • Permanent account termination for severe or repeated violations. We aim to notify you before or promptly after enforcement, except in cases of imminent harm, legal obligation, or active security threats. You may appeal enforcement decisions by emailing support@schoolboardhq.com within 30 days of the action.

You may delete your account at any time through your account settings or by contacting support@schoolboardhq.com. Before deletion, you may request an export of your personal data. We may suspend or terminate accounts for: • Violations of these terms. • Extended inactivity (12+ months with no sign-in). • Legal or regulatory requirements. Upon termination, your profile and credentials are deleted immediately. If member-to-member messaging is enabled in the future, messages you sent to other members would be retained per our Data Policy so their conversation threads stay intact.

SchoolBoardHQ, including its name, logo, design, software, and documentation, is the intellectual property of SchoolBoardHQ and is protected by applicable copyright, trademark, and other laws. You may not copy, modify, distribute, or create derivative works based on our platform without prior written permission.

We strive to keep SchoolBoardHQ available and reliable, but we do not guarantee uninterrupted access. We may update, suspend, or discontinue features to address misuse, security risks, legal compliance, or platform reliability needs. For material changes that reduce existing functionality, we will provide at least 14 days' notice via in-app notification. Emergency changes for security or legal reasons may take effect immediately.